Before you leave

1. Request a place

Before requesting a mobility place, make sure you meet the requirements to participate.

Check the calls to the various mobility programmes in the mobility calendar to know what the procedure to request a place is and all the relevant information.

To do the place assignment, requesting students will be ranked taking into account the mean grade and the alpha performance parameter of the last two semesters. Mobility places will be assigned in this order according to the preferences stated in your petition and depending on the place availability.

The resolution will be communicated via e-mail.

2. Accept the place

Once you get assigned the mobility place, you will have to accept it through the e-Secretaria (obviously only if you have requested it through the e-Secretaria). Failure to accept before the deadline will imply the resignation of the mobility place.

3. Find the procedure at the host university

Check the website of the host university, find the Exchange or Incoming Students sections and prepare all the required documentation for the academic exchange. If you do not find it, get in touch with the International Relations Area of the destination university and ask what you have to do.

4. Fill in the application form

Fill in the application form of the destination university. You have to send it in before a deadline, which is different for every university.

If you are asked for a transcript of records, send an email to the FIB secretariat requesting an ECTS certificate in English or Spanish depending on the destination.

5. Complete the learning agreement

Check the host university's website what subjects they offer to exchange students. When you have the list of possible subjects to take, you will have to meet with the Vice-dean for International Relations to fill in the learning agreement. It is usually sent together with the application form and the rest of the required documents.

• Learning Agreement for the Erasmus+ programme (this process is done through the e-secretaria)
• Learning Agreement for Stays in Erasmus+ TPNAP Destinations (Third Countries Not Associated with the Program)

In the case of the FIB, the universities which have signed the Erasmus+ KA131 TPNAP agreement and which can therefore be stays with the possibility of scholarship are the followings:

- Federal University of Sao Carlos (Brasil)

- University of Edinburgh (Reino Unido)

- National Taiwan University of Science and Technology - TAIWANTECH (Taiwan)

- Pontificia Universidad Católica de Chile (Chile)

- Universidad de Montevideo (Uruguay)

- City University of Hong Kong (China)

- Beijing Institute of Technology (China)

• Learning Agreement for stays outside the Erasmus+ programme

If you take courses:

• If you want academic recognition for your mobility, all subjects will need to have the authorization of the Vice-dean for International Relations before you send the documentation to the host university.
• Compulsory or already taken subjects will NEVER be recognised.
• To do specialization complementary courses, you will need the approval of the specialization coordinator, who will have to sign the relevant document.

Bachelor: Specialization complementary subject approval

Master: Specialization complementary subject approval

If you have to do the TFG or TFM:

• For both the TFG and TFM you will need the approval of the specialization coordinator, who will have to sign the relevant document.

TFG mobility approval

TFM mobility approval

• It is better to try to find a director from Barcelona via the mobility coordinator of the host institution.
• The thesis will be presented there according to the rules of the host university. FIB only need the original transcript of records in which the grade obtained and number of credits have to appear. You will also have to upload the report to the Racó.

If you are requested a transcript of records, you can ask it for free via the e-Secretaria. You should request the ECTS certificate in English.

6. Hand in the acceptance letter

Once you send the application form with the required documentation, you have to wait for the host university to resolve it. If you are accepted, you will be notified with an acceptance letter. You will have to upload it to your e-Secretaria. Check that there are indicated the planned beginning and ending dates.

From there, we will be able to issue your mobility credential depending on the type of mobility programme.

7. Hand in the financial agreement at FIB (only for European destinations of the Erasmus+ programme)

Through the e-Secretariat, when available, you will be able to access the financial agreement that you will have to sign through the signature holder with the UPC card. The financial agreement is the document associated to the Erasmus+ grant. Normally, this document is made available during the mobility stay. You will receive an email when it is available for signature by the UPC signature holder. Once signed by you and the Vice-Dean of International Relations, it will be automatically validated in the e-secretariat.

8. Hand in the Erasmus+ grant request (if relevant)

In the period in which the Erasmus+ scholarship call is opened you will receive an email with information. It is not necessary to apply. If you have been assigned a mobility and you have the required documentation, at any time, uploaded to the e-secretariat you will be considered eligible for the grant.

9. Hand in the SEPA mandate (for mobilities with a grant)

Those students that apply for a grant must:

1. Inform of a bank account to receive the grant.
-This is a specific account for the mobility grant.
-The account must belong to the student.
-The student must enter the e-secretaria: Mobility/Mobility Stay/General data/bank data (illustrative path) and add the account.

2. Have a valid SEPA mandate.
-This SEPA mandate is the same for the enrolment (not especific for the mobility)
-If you already have it, there is no need to do anything else.
-In case you do not have it, or that it is not valid anymore, you must enter your e-secretaria: My data/bank acounts/Bank acount linked to SEPA mandate (illustrative path), add your data, sign and save the document.
-The account does not need to belong to the student.

10. Do the language test (only for stays within the framework of the erasmus + program)

Before the start of your stay you should do the language test. It is highly recommended that you take the exam on the OLS platform and access the online courses that interest you, although it is not mandatory to present proof that you have taken the language test.

Click on this link to see all the information about how to do it.

11. Check the enrolment pre-compromise

According to your academic record and learning agreement previously agreed upon, your enrolment pre-compromise will be generated. You have to check it through the e-Secretaria before you enrol. You should communicate any errors you find because it will be used to prepare your real mobility enrolment.

12. Enrol at FIB

You have to enrol the day and hour you are assigned via the e-Secretaria. Remember that you only pay enrolment at FIB and not at your destination university. Conditions

A compulsory insurance payment will be included in the price of the enrolment. The insurance will cover the whole period of the mobility stay. When formalizing the enrollment, the certificate of coverage and contact information in case of emergency will be available for the student in the mobility documentation section of the e-Secretaria

At the UPC Mobility Office (Telecom square), they will inform you about:

• Medical coverage/Social Security
• Visas/Legal status